Want to send video messages via email and text? Jump on a demo and see the powerfully simple way to send a video with Covideo.
How to send video messages – why you need to.
Covideo is the easiest way to record and send video messages that stand out in the inbox and leave a lasting impression on your audience.
What is Covideo?
Covideo is a video message platform that makes it easy to record, send, and track video messages. Cut through the noise with the simple solution built for smarter outreach.
People want to do business with people, not technology. Skip impersonal interactions by incorporating personalized video emails into your outreach for prospecting, follow-ups, referrals and more.
Breakthrough the noise of a busy inbox by delivering eye-catching video email campaigns that engage your audience and drive action. Promote your next event, showcase your newest product, or share the people and stories behind your brand.
Delight customers with personalized experiences that keep them coming back and telling others. Reduce the risk of miscommunication and misunderstanding by providing a visual demonstration with a detailed explanation in video format.
Send Video Messages via Email, Text, or CRM
Figuring out how to send videos can be a hassle, but it doesn’t have to be! Although sending videos sounds like a tricky feat, it can actually be incredibly easy and it also comes with many benefits. In this article, we’ll go over everything you need to know about sending videos as a message. We will also be touching on these specific topics:
- How to send videos through email – the benefits
- Sharing large video files – the challenges
- Using a video email software/video messaging platform
- How to embed a video in email with Covideo
- Best way to send video through SMS, social, and more
Send video messages for business: The benefits
A video message is any type of written message but in the format of a video. You can send video by email, text message, or social media. A video message is usually a recording of your face or your screen sent to a specific individual or a small group of people. Video messages are usually a lot easier to watch and digest and do not take a large time commitment to watch or create. There are several different use cases where you can benefit from sending video messages. These use cases include:
- Sales – Send videos to clients to check in, close a deal, and ask for referrals to speed up your sales process and cycle.
- Customer service – Send detailed videos to customers to show step-by-step directions on how to solve issues.
- Recruiting – Use video messages to personalize the recruiting process or the interviewing stages.
You can even use video messaging when prospecting to secure new business. With video messages, you can send screen recordings to offer personalized support to customers or even add a human touch when following up with clients. A video messaging software can help you track these videos and see when they’re being watched. Companies have many reasons to incorporate videos into their toolbox. Some of these reasons include the ability to stand out in a cluttered inbox as well as the opportunity to differentiate yourself from your competitors. When you send a video message, you’re able to personalize and humanize your outreach. Below, we’ll be touching on the best way to send video files as well as how to send large videos when your traditional methods just aren’t working.
Challenges of sending videos
As mentioned, sending video messages isn’t always the easiest task. There are a couple different common challenges that come up. The easiest way to avoid these challenges is figuring out the best way to send large video files that’s both quick and easy. At the end of this article, we’ll show you how to send a large video through email as well as how to send large video files through other platforms.
- Email attachment limits/file too large – A common issue that people face when sending videos is exceeding email attachment size limits. Videos tend to carry large file sizes with them, which almost always exceed your email platform’s sending limit.
- Reduced quality – Another issue you might face is reduced image and video quality. Videos that do end up sending might turn out a bit blurry or pixellated.
- Flagged by spam – Without the right video message service, video messages may also be flagged as spam. If they do get flagged, people are often wary to click on attachments from unknown sources.
Using a video email platform to send video at ease
Using a video message software is the best way to send long videos and video messages without having to face some of the challenges listed above. A video email platform does all of the heavy lifting for you, and all you have to do is record the video. Not only do these platforms help you send large videos at ease, but they also make it easy to record, send, and track these messages via email, text, CRM platforms, social media pages, and more.
Covideo is the best video messaging software on the market. The software’s many features and additional tools not only make sending video messages a breeze, but they also let you fully personalize all of your content. Covideo helps you record, send, and track your videos all from one place. You can send video via email, social media, text message, etc… Some of our favorite Covideo features include:
- Video landing page – With Covideo, you can create custom landing pages or select from ready-to-use designs.
- Custom CTAs – You can also add customizable call-to-action buttons to your pages to help drive engagement and set up next steps.
- Tracking/analytics – Covideo creates detailed reports where you can gain powerful insights through analytics that can track views, engagement, and clicks.
- Instant Notifications – With Covideo, you can also receive real-time notifications that let you know when your videos are viewed
- Captions – You can also add captions for extra accessibility and to reinforce your message.
- Animated Thumbnail in the email body – With animated thumbnails, you can stand out in a user’s inbox!
How to record & send video files with Covideo
Now that you’ve learned a little more about the best app for sending videos, we wanted to point out just how easy it is to record and send clips with Covideo. With Covideo, there are many different ways to record and send video messages. You can use Covideo’s Chrome extension application or you can use a desktop app. You can also send videos via text message or directly through your email. Covideo even offers you an option to send your videos through social media platforms as well as any of your favorite CRM platforms. Covideo’s video messaging service makes it easy to integrate the apps you already use on a daily basis.
With Covideo, you also have the option to record your webcam, your screen, or both at the same time. You also have the option of uploading a video you’ve already created to your library to send using Covideo. When recording a video, you can choose to do so using your desktop computer or your smartphone. You have a couple of different sending options. How you go about recording and sending your message depends on which platform you prefer to do it through. You have the option to record and send directly from Covideo, where all you have to do is copy and paste your video into your email platform, you can send it directly from Gmail or from Outlook. You can also use a text messaging service by using Covideo’s mobile app or through a CRM service by using one of our integrations. With Covideo, you can learn:
- How to send big video files
- how to send long videos on iPhone
- Sending a video through Gmail
- How to send a video by email in Outlook
Why use video messages?
There are many reasons you may want to start sending videos as a message. You might want to share a family event, forward a work presentation to a colleague, or back up an insurance claim. Unfortunately, the process of sending large video files isn’t always easy.
If you try to use email, your email provider likely has a limit on the size of files you can email. The receiver’s email provider might also have their own limit and block the message. Text messaging services also have their own limits, so you might use up your data cap. Even when you’re able to send a file, your email or phone company might reduce the size and quality of the video file to save bandwidth and make it cheaper for them to handle the file transfer. Other providers even mark large video attachments as spam or block them without notifying you or the recipient.
In this article, we’re going to talk about some of the easiest ways to send video. We’ll walk through how to send them via email, text, through your CRM, or through social media. We will also cover the best screen recorders for sharing. Likewise, since most of us use our mobile phones to record content, we’ll show you how to send a video through email from phone as well as how to text videos.
Record and Send Video Messages with Ease
If you’re looking for how to send videos, Covideo is your answer. Covideo is a video tool that allows you to record or upload videos to share via email, text, social media, CRM, or other channels. Covideo encodes and processes your videos to maintain maximum quality, so you never lose resolution.
When sending a video message, the recipient gets a preview of your video in the email body and can click to watch it. Once clicked, the viewer will be taken to a branded video landing page, accompanied by call to action buttons that drive viewers’ next steps. Likewise, your Covideo library has unlimited storage so you can record and keep as many videos as needed. Of course, you can always access these videos from your phone or online.
Covideo is personalized video software, which lets you add a touch of humanization to your messages. These video messages enhance your communication and stand out in your recipient’s inbox compared to generic plain text emails. The recipients of these video messages are typically prospective customers, current clients, or your internal team.
When sending a video email, you can track it to see when it’s opened, who watches it, and how they engage with it. Unlike video attachments that get lost in your spam folder, Covideo sends your video messages easily and effectively. We do all the heavy lifting–it’s as simple as hitting record, copy & paste, and send.
Interested in learning more about using video for business and it’s benefits? Tell us a little about you, and a video expert from our team will reach out to show you the ropes of using video email.
Best Way to Send Video from Phone
Almost everything that happens in life is captured on a phone. Whether you’re watching breaking news on TV or last night’s party on social media, there’s a good chance most of the images were captured on a phone, not a professional camera. While some people complain about phone video quality, phone video is often best for the job. Few people can carry around a professional camera all day, but everyone has a phone. This makes it inexcusable to not start creating a video strategy for your business!
Phone video is great for both personal and professional reasons. Various professionals, including the automotive industry and sales, need to be able to capture and send video on the spot. The goal isn’t always to get movie quality, but instead to be able capture and share important information in the fastest way possible. Even for those who may have professional equipment or a recording studio, the speed and convenience of phone video still comes in handy. The trick is trying to figure out how to send large video files from phone.
Video files take up a lot of space and eat up a lot of data when you send them. When you’re looking up how to message a large video from iPhone or how to message large videos on Android, you’ll see that people often have trouble figuring it out. Either they don’t have enough room on their phone to save their videos or the file is so big their email or SMS provider won’t let them send it.
However, today you’re in luck, as we’re here to show you the most powerfully simple way for how to send videos through email or text from a phone.
Sending Videos as a Message From Your Phone with Covideo
Covideo provides the easiest answer for how to send videos from phone to email and text. With Covideo, you can even learn how to send a 10 minute video on iPhone.
To do so, you will need to download Covideo’s mobile app that helps you record, save, and send your recordings from your phone. Instead of worrying about attachments, Covideo uploads your videos to the cloud when you have access to WiFi or data. Your email or text of the video includes a preview of your video plus a Covideo link that the receiver can use to either watch or download your video.
The app works seamlessly with your existing camera and messaging apps, so all you have to worry about is capturing your video and who you want to send it to. All you need to do is record or upload a video from your phone, and then choose how you want to send it out. You can email, text, or copy and paste your videos into your favorite platform, all from your mobile device.
Good news – you start today with our free trial. You’ll get instant access to Covideo for 7 days. You’ll be amazed at just how powerfully simple it is.
How to Email a Video from Phone
There are many times you may want to send video messages from a mobile device in the form of emails or texts. If you’re sending videos as a message for business, then typically email is your go-to sharing platform. However, as we’ve discussed, it hasn’t always been easy to send video messages because of their large file size. But with Covideo’s mobile app, sending videos as a message from your phone – whether via email or text – has never been easier. Let’s dive in and learn how to share videos via email from your phone with Covideo.
Step by Step: How To Email a Video from Phone
1. Emailing from Covideo
If you want to email your videos directly from the Covideo app, first locate the video you want to send. Below the video click “Email.” Type in the recipient’s email, a subject, and a short message. You can customize your landing page and calls-to-actions as well. When you’re ready, click send and your video email will be sent!
2. Copying and pasting
If you prefer to copy and paste your video into your personal email platform or through your CRM, that is an option too. First, find the video you want to copy. In the toolbar below the video, click “CRM.” Click the orange button that says “Copy CRM Code.” Go to the application or webpage you want to paste it into, and click paste. That’s how you send video messages in Covideo’s mobile app!
Sending Videos as a Message via Text
Covideo also allows you to send video messages from your phone as a text message. Better yet, our newest feature allows your company to text videos from your mobile phone without using your personal phone number. This is a great feature if you don’t want to give out your personal phone number to prospects, but still want to reap the benefits of reaching leads directly through text.
Everyone gets too many emails. That means even if your video attachments pass the file size limits and get through the spam filter, they’re still likely to get buried in someone’s inbox. If you need someone to get your video now, texting is a much better way to get their attention. That’s why even old professions that are slow to pick up on other technology, like automotive, real estate, sales, insurance, and consulting, often prefer to use texts instead of email.
But with more people switching to texting, texting risks becoming the new email with texts getting buried under dozens of other texts if the recipient hasn’t been constantly checking their phone. Sending videos as a message makes them stand out in a wall of text and get people’s attention. You just need to figure out how to share long videos on iMessage or how to share large videos through text on Android.
Using the traditional way to attach videos to Gmail on Android isn’t a good one since Gmail has file limits. If you look for how to send a 10 minute video on Messenger or how to send a 10 minute video on Whatsapp instead, you’ll still have to worry about file limits, data limits, phone memory, and whether people even have those apps.
Send Video in Seconds
The best answer to how to send a video via text message on Android or iPhone is using the Covideo mobile app. Covideo allows you to record new videos or upload videos from your phone. Those videos get stored in the cloud by Covideo, so you don’t have to worry about attachment sizes or running out of room on your phone. You can then use any email or messaging app on your phone to send a preview of the video and link to watch or download the full version.
Covideo allows videos up to 10 minutes in length and is very easy to use. On your phone, it works just like your existing camera app and allows you to quickly access your stored videos from your camera. Your recipient doesn’t need to use any special apps or download anything ahead of time, they just click the link they get and watch your video.
How to Send Large Files
Videos aren’t the only large files you may need to share. You may have spreadsheets, bundles of photos, or custom files that you can’t send through email or a traditional app. What’s really frustrating is when the file sending requirements aren’t clear. Your large file transfer might get rejected without explanation, the recipient’s messaging provider might return it to sender, or it could just get lost in space without you ever being notified that your file didn’t go through. Of course, you’re usually sending large files for a reason, so you’re faced with losing both time and money when large file transfers don’t work.
If you need to know how to send large files via Gmail, Covideo only handles videos, but we can point you to solutions for other types of files. Two of the most common large file transfer services are Jumpshare and We Send It. They work similarly to Covideo and allow you to manage and send your non-video large files without the hassle of email and text message attachments. You can also use a cloud-based platform like Droplr to upload files and send them to others via short link.
Send Video Messages Today
See for yourself how easy it is to send a recording through email or text with Covideo. We offer a 7- day free trial with no risk or obligation to you. You can fully test out the software in action during your normal daily routine to see just how powerful sending videos as a message can be. Sign up for our 7 day free trial and start using video email in a matter of minutes.